Gate Pass · Autroid Operations
Vehicle In. Vehicle Out. Everything documented.
Capture vehicle entry and exit with photos, odometer reading, fuel level, and customer signature — from any mobile device. Damage disputes resolved in seconds. No paper, no missing logs, no arguments at the gate.
How Gate Pass Works
In 3 minutes. Before a spanner is touched.
Gate pass is the first action for every vehicle — completed before any work begins. It protects you and gives the customer confidence.
Vehicle Arrives
Service advisor opens the gate pass flow on a tablet or phone. Scans or enters the vehicle number. Customer and vehicle details pre-filled from booking or CRM.
Document Condition
Advisor takes 360° photos — front, rear, sides, interior, dashboard. Notes any pre-existing damage directly on a vehicle diagram. Odometer and fuel level logged.
Customer Signs Digitally
Customer reviews documented condition on screen and signs digitally. Both parties have a timestamped, photographic record before the vehicle enters the workshop.
Exit Gate Pass on Delivery
At vehicle exit, exit gate pass completed — final odometer, fuel level, photos. Customer signs again. Record attached to the closed job card permanently.
Protection for you. Confidence for the customer.
Every gate pass is a legal-grade record of the vehicle's condition at entry and exit — accessible instantly from any device.
Photo Documentation
Up to 20 photos per gate pass. Organized by angle. Stored securely and attached to the job card. Downloadable for dispute resolution.
Odometer & Fuel Logging
Entry and exit odometer readings logged separately. Fuel level captured at entry. If fuel level at exit is lower than at entry, an alert is triggered.
Vehicle Condition Diagram
Tap on a vehicle diagram to mark pre-existing scratches, dents, or damage. Diagram is stored with photos — irrefutable visual evidence.
Digital Customer Signature
Customer signs on the advisor's device. Signature is timestamped and embedded into the gate pass PDF. WhatsApp copy sent to customer automatically.
Entry-Exit Pair
Entry and exit gate passes are linked to the same job card. Exit form pre-fills from entry data — just update odometer, fuel, and capture exit photos.
Offline Mode
Gate pass works without internet. Photos, odometer, and signature captured offline — synced when connectivity is restored. No delays at the gate.
AI that spots what eyes miss.
Autroid AI assists with gate pass photo analysis to flag undocumented damage and surface risk before it becomes a dispute.
Damage Detection Assist
AI scans uploaded photos and highlights potential scratches or dents that may have been missed by the advisor. Flags them for manual review before customer signs.
Fuel Anomaly Alert
If exit fuel level is measurably lower than entry, AI flags a discrepancy alert to the service manager before vehicle is released.
Dispute Risk Classifier
Learns from past dispute history to score each gate pass for dispute risk. High-risk passes prompt the advisor to capture additional photos.
Gate Pass Impact
Zero damage disputes. Total accountability.
Digital gate pass pays for itself the first time a customer challenges a damage claim — and you resolve it in 30 seconds with timestamped photos.
Workshops using Autroid Gate Pass report zero damage disputes that couldn't be resolved immediately using photo and signature evidence.
Full entry gate pass — photos, odometer, fuel, signature — completed in under 3 minutes. Faster than a paper form.
Autroid enforces gate pass completion before a job card can move to "In Progress." Documentation rate goes from sporadic to 100%.
Pre-existing damage that would have been contested costs workshops an average ₹80,000+ per incident. Gate pass photos eliminate the risk.
Run your workshop without chaos.
See how Autroid Operations handles every job card, bay, and customer update — live.