Inventory · Vendors
Know which vendors actually deliver.
Performance scores, lead time history and payment terms for every supplier — backed by your actual GRN data, not gut feel.
How Vendor Management Works
Vendor performance, measured automatically from every GRN.
No manual vendor reviews. Autroid scores every supplier in real time based on actual delivery and quality data.
Add vendors with terms and catalog items
Create vendor profiles with GSTIN, payment terms (Net 15, Net 30, advance), credit limit and the SKUs they supply. Assign them as preferred or alternate vendor per item.
Every GRN updates the vendor scorecard
Each goods receipt records whether delivery was on time, the quantity accuracy and QC pass rate. These roll up into the vendor's live performance score — no manual review needed.
Price history tracked per PO
Every PO line item and GRN price is recorded against the vendor. You can view 12-month price trend per item per vendor — see if a supplier is creeping prices up.
Payment terms tracked to Finance
Vendor payment due dates flow into Autroid Finance as payables. Your finance team sees what's due to which vendor this week — without any manual entry.
Complete vendor intelligence — no spreadsheets required.
Everything you need to manage, evaluate and negotiate with your parts suppliers.
Live performance scorecards
Composite score (0–100) per vendor, auto-calculated from on-time delivery %, quantity accuracy and quality rejection rate. Updated with every GRN — no manual review cycle.
Lead time history & SLA tracking
Track average and worst-case lead time per vendor per item category. See if their promised 2-day lead time is actually 4 days in practice — before your next negotiation.
Payment terms & credit limit management
Store Net 15 / Net 30 / advance terms and credit limits per vendor. Autroid Finance tracks what you owe each vendor and when it's due — no separate payables spreadsheet.
12-month price trend per item
See how each vendor's prices have moved over the past year. Spot gradual price creep, validate their discount claims and negotiate from a position of data.
Preferred & blacklist tiers
Tag vendors as Preferred, Approved or On Watch. PO auto-generation defaults to Preferred vendors. On Watch vendors require an override reason before a PO can be raised.
AI that spots your vendor risk — before it hits your floor.
Autroid's vendor AI watches for deteriorating performance patterns, price anomalies and concentration risk — and flags them before they become a stockout or a budget overrun.
Performance deterioration alerts
If a vendor's on-time rate drops more than 15 percentage points over the last 30 days, Autroid sends an alert to your purchase manager before the next PO is raised to that vendor.
Single-vendor concentration risk
When more than 60% of your critical parts depend on a single vendor, Autroid flags the dependency and suggests alternative suppliers to qualify — reducing supply chain brittleness.
Smart vendor recommendation on PO creation
When you create a PO manually, Autroid recommends the top-scoring vendor who can supply all required items within your target lead time — based on live scorecard data.
Measured Impact
What vendor visibility delivers.
Outcomes from Autroid customers managing 10–60 active parts vendors.
Workshops that actively monitor vendor scorecards and route POs to preferred vendors report 96%+ on-time delivery — up from 68% on unmanaged vendor lists.
Price trend visibility and vendor competition on key SKUs drives negotiation outcomes. Teams report 15–22% price improvement on high-volume consumables after 6 months.
Vendor payment terms flow directly into Autroid Finance as payables. No separate spreadsheet for what's due to which vendor.
Never run out of stock again
See how Autroid Inventory eliminates stockouts, cuts dead stock by 38% and automates every purchase order — in a 30-minute live demo.