Inventory · Purchasing
Parts ordered. Delivered. Accounted for.
Auto-generated purchase orders, structured GRN workflows and GST-ready invoicing — from reorder alert to stock-in without a single WhatsApp message.
How Purchasing Works
The full purchase cycle — automated from alert to stock credit.
Every step from reorder trigger to GRN acceptance is structured, trackable and linked to Finance automatically.
Reorder level breached → Draft PO created
When stock for any SKU falls to its reorder level, Autroid creates a draft PO with the preferred vendor, last purchase price, and AI-recommended quantity pre-filled. No manual PO creation.
One-tap approval by purchase manager
The purchase manager gets a mobile notification. They review the PO — adjust quantity or vendor if needed — and approve with one tap. Approved POs are emailed to the vendor automatically.
Vendor confirms order
Vendor responses are logged against the PO. Expected delivery date and any price changes are recorded. Your team can track open POs in real time without calling the vendor.
Goods arrive → GRN raised against PO
When goods arrive, the warehouse team opens the PO and creates a GRN. Received quantities are matched against PO line items. Any shortfall or excess is flagged immediately.
Quality check → Stock-in → Finance auto-post
QC-passed items are credited to warehouse stock. Rejected items are quarantined and tracked for vendor return. A GST purchase invoice is auto-created in Finance for the accepted quantity.
Purchase management built for workshop scale.
Every capability your purchase team needs — without the complexity of a dedicated procurement system.
Automatic PO generation
Draft POs raised the moment stock hits reorder level — preferred vendor, last price and AI-recommended quantity are pre-filled. Manager approves, vendor gets the email.
GRN with quality inspection
Structured goods receipt: match PO line items, record actual received quantity, mark QC pass/fail per item. Only approved stock enters your available inventory.
Vendor quote comparison
Compare quotes from multiple vendors side by side before raising a PO — last 3 prices, lead time and payment terms visible in one screen. Always buy at the best price.
GST purchase invoice auto-creation
Every GRN acceptance posts a GST-ready purchase invoice to Autroid Finance. GSTIN, HSN codes and ITC capture happen automatically — your accountant sees the entry without any data entry.
Vendor return management
QC-rejected items are quarantined in a separate bin and tracked against the vendor for credit note or replacement. Vendor liability is recorded in Finance automatically.
Purchasing decisions backed by data, not gut feel.
Autroid AI removes the guesswork from purchase quantities and vendor selection — so every PO is the right size, with the right vendor, at the right time.
AI purchase quantity optimisation
Calculates the exact order quantity that minimises total cost — balancing vendor MOQ, storage capacity, holding cost rate and your monthly burn rate. Eliminates both over-buying and under-buying.
Vendor reliability scoring
Autroid scores each vendor on on-time delivery rate, price consistency and quality rejection rate. When multiple vendors can supply an item, the AI recommends the highest-scoring one — automatically.
Price anomaly alerts
If a vendor quotes a price more than 12% above their 6-month average for an item, Autroid flags the anomaly before you approve the PO — protecting your margins from invoice inflation.
Measured Impact
What purchasing automation delivers in 90 days.
Outcomes reported by Autroid customers across multi-branch auto service operations.
Down from 2 business days of WhatsApp chains and manual follow-ups. Approval, vendor email and confirmation all happen in one flow.
Structured GRN matching catches every quantity shortfall and QC rejection before stock is credited — no more paying for parts that weren't delivered.
Vendor price comparison and AI anomaly alerts prevent over-paying. Most teams save 15–22% on part procurement costs within 6 months.
Every GRN acceptance creates a compliant GST purchase invoice in Finance. No entries missed, no ITC left on the table.
Never run out of stock again
See how Autroid Inventory eliminates stockouts, cuts dead stock by 38% and automates every purchase order — in a 30-minute live demo.